Upon confirmation of your exhibition you will receive an Exhibition Agreement. Please read through this agreement thoroughly and return a signed copy by the deadline stipulated by RMIT:ART:INTERSECT in your confirmation email.
Initial Promotional Content
Exhibitors are required to provide the Administrator with the following content by the deadline stipulated in the confirmation email:
RMIT:ART:INTERSECT will use this content to create a webpage for the project and begin promotion and marketing of the project. Exhibitors will be able to finalise this content closer to the project.
Exhibitors are required to meet with RMIT:ART:INTERSECT staff to discuss their exhibition at a mutually agreed upon time and date approximately 6 weeks prior to exhibition. This meeting is an opportunity to discuss the specifics of your exhibition with the Coordinator and Administrator, including but not limited to:
Confirmation of Content
Exhibitors are required to provide the Administrator with all finalised content relating to the exhibition by the deadline stipulated in the confirmation email. Any changes to the promotional material initially provided by the exhibitor must be included in this update. At this time, the following content must be confirmed and may not be able to be updated after this date:
RMIT:ART:INTERSECT is responsible for the production and dissemination of all promotional material for the project. An e-invitation will be forwarded to the exhibitor two weeks prior to the exhibition and then to the general public one week prior to the exhibition opening. RMIT:ART:INTERSECT will also create a Facebook event for the exhibition opening. Please advise the Administrator should you wish to be added as a Co-Host of the event.
Once you have provided all of the content outlined above, the Administrator will forward you links to the online website, Facebook event and the e-invitation.
Additional advertisements (such as publication advertisement) are the responsibility of and at cost to the exhibitor. All design must be approved by Gallery staff. Advertisement may be any format, but must contain the following correct information: gallery logo, gallery name, gallery address, gallery contact details, exhibition dates and gallery opening hours. If you are organising the production of this material, please contact the Administrator.
Exhibitors must provide the Administrator a full list of the works to be installed in the exhibition by the deadline set out in the confirmation email in order for the works to be covered by RMIT’s Insurance. Failure to adhere to this deadline will void the insurance coverage of the exhibition. Please refer to the Exhibition Agreement for more information about insurance coverage.
Security Access Pass
To gain access to the gallery and to after-hours access to the Building you will need a security access pass. RMIT:ART:INTERSECT will provide you with a Visitor pass which will be provided to you in your exhibition planning meeting.
Please note that as an access card holder you share responsibility for the safety of our Gallery spaces and equipment. Please do not allow access to anyone not directly involved in your project installation, de-installation or management. Please do not give or lend the student, staff or visitor card to anyone without the approval of Gallery staff.
Accessing the Building
Access passes can be swiped at the card readers next to the building entrances to access the front of the building.
Gallery Door Security
The gallery doors lock system includes:
Both the magnetic and mortis locks should be armed when the gallery is not being actively invigilated.
Disarming the Gallery Locks
To access the Gallery , swipe the access card THREE TIMES ensuring that you hear a set of three beeps (beep… beep beep) after each swipe.
This state allows you work securely in the gallery , as the gallery door will lock behind you. If the gallery door remains open an alarm will sound at the security control room and an officer will ask for the door to be closed or unlocked.
To keep the gallery door open swipe the access card TWO FURTHER TIMES, ensuring that you hear beeping after each swipe.
This state allows visitors to access the gallery , as the gallery door will remain open.
Re-Arming the Gallery Locks
Close the doors and swipe the access card THREE TIMES, ensuring that you hear a beep after each swipe.
Installation & OH&S
Exhibitors must fill out the OH&S Checklist no less than two weeks prior to installation commencement. This checklist is used to identify any possible OH&S risks that may occur during installation and exhibition. Any significant risks that are identified should be discussed with and approved by Gallery staff. If required, an OH&S assessment must be completed in consultation with Gallery staff and submitted to the School Manager.
Installation can take place on the Monday to Wednesday of the exhibition period. We recommend Monday is utilised as a day to drop off works. Technical assistance will be available on Tuesday and Wednesday. Please note that this assistance will be shared across the spaces that have an installation occurring at that time. Installation may only commence if the Exhibitor has completed the OH&S checklist.
To maximise the Technician’s time, it is recommended that exhibitors have an installation plan and all materials and artworks prepared. Specific display requirements will need to be sourced by the exhibitor. Please also refer to the Site Information page for PROJECT SPACE SPARE ROOM and SITE EIGHT provided in your confirmation email for specific information about what can and cannot be done in the gallery.
RMIT:ART:INTERSECT manages an Internship Program to give students the opportunity to work with artists and arts professionals. If an intern is available, it is important that they are allowed to work with us to assist with installation.
Installation must be completed by Wednesday evening. At this time, exhibitors are required to provide the Administrator with any relevant operating instructions for the turning on and off of the work, artwork handling instructions or any other instructions for exhibition supervisors.
Exhibitor(s) are requested to consider the following for their installation:
Exhibitors must not alter the lighting without the consultation of Gallery staff. Exhibition lighting will be set on Wednesday afternoon or Thursday morning by Gallery Staff. Exhibitor(s) can choose to be in the space to assist or alternately leave detailed lighting instructions with an exhibition floorplan.
RMIT:ART:INTERSECT Sites are fitted with fluorescent lights as well as a track lighting system. The track lights come in two varieties and have a range of lighting lenses. It allows for detailed and specific gallery lighting that is tailored to different mediums and installations. Please note the lighting system is a three-phase system which allows for different settings for daytime and night-time.
The Exhibition opening is will be held on the date noted in the Exhibition Agreement. If the opening celebration needs to be shifted to accommodate for exhibition clashes, special events or for any other reason please get in touch with Gallery staff to discuss at least four months prior to the exhibition period. The Gallery provides light refreshments and snacks and Gallery staff will manage this event.
Deinstallation is the responsibility of the exhibitor(s) and can take place on the Friday following the close of exhibition between 10am and 5pm. Gallery staff will not be available to deinstall the exhibition, but a Technician will be on site across the day to assist, supervise and facilitate access to storerooms and facilities. Please be sure to organise your de-installation such that it can be completed on time. The gallery must be returned to a state equal or better than prior to exhibition by Friday 5pm and all work must be removed from the Gallery by Sunday night to allow for installation of the next exhibition to commence on Monday morning. If you feel you will have any difficulties completing your de-installation on time, please contact gallery staff in advance to discuss.
Please review ‘Installation & OH&S’ as notes regarding the use of equipment, safety and reporting are also applicable to deinstallation.
RMIT:ART:INTERSECT supplies basic materials so that the walls can be patched, sanded and painted. Any additional deinstallation requirements are to be sourced by the exhibitors. If any walls are to be repainted please ensure you have arranged assistance and time required to return the gallery to pre-exhibition condition. After deinstallation, all gallery equipment (including ladders) should be left in the gallery space. Removal of gallery equipment is the responsibility of gallery staff.